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Compliance and Documentalist Officer

  • Puesto: Compliance and Documentalist Officer
  • Organización: Acción contra el hambre
  • Fecha límite: 15 de Julio de 2018
  • Lugar: Líbano, Beirut
  • Método de contacto:
    http://ow.ly/b0qK30k3QL4

Descripción:

Duration : 2 months (renewable)

Start date : ASAP

You'll contribute to ending world hunger by ...

GENERAL OBJECTIVE OF THE POSITION

Under the supervision of the mission Admin Coordinator and the functional link to HQ Finance Officer, s/he will:

  • Lead the archiving procedure implementation in the mission.
  • Follow up on the correct execution of each department procedure archiving while contracts are ongoing.
  • Coordinate the consolidation of each contract archiving consolidated dossier.
  • Supervision of the physical and digital filing system in the mission.
  • Follow up and coordination of the response to any preventive control.

Key activities in your role will include

Objective 1: Coordination of the archiving procedure in the mission

Process Document Management

Tasks:

  • Before the submission of contract final report to the donor, follow up on the correct implementation of each department own archiving procedure
  • After the submission of a contract final report, coordinates the consolidation of all documents into the contract archiving dossier
  • Leads training and briefing on the archiving procedure in the mission.
  • Leads the correct order and use of the mission physical archiving infrastructure

Objective 2: Support to the follow up and answer to external and internal audits

Process Response to External Audits

Tasks:

  • Supports the coordination and response to external audits
  • Manages audit information in the organization systems, especially in GESPRA

Process Internal Audit

(sub process Preventive Control)

Tasks:

  • Coordinates the response to any preventive control, reviewing and preparing mission docs and following up and solving the risks detected.
  • Reviews and proposes improvements to the process of complying with any internal Audit controls.

Objective 3: Support in compliance control and risk management

Process Accountability

Tasks:

  • Support in any compliance control related process, research or update.

Objective 4: Supervision of staff involved in archiving duties

Process Retention, motivation and professional development

Tasks:

  • Regular follow up of supervised staff who assists on archiving tasks
  • Planning of staff needs in archiving duties

Do you meet the profile required criteria ?

Education:

  • Business Administration, Accounting, Audit.

Technical specific knowledge:

  • Knowledge or local law (tax, HR, accounting).
  • Background with public donor grants guidelines.

Previous Experience:

  • Minimum experience of 2 years in similar administrative positions.
  • Experience in coordination of audits or projects working with multiple stakeholders and tight deadlines.
  • Autonomy, capacity to work autonomously.

Humanitarian sector knowledge:

  • Not essential

Knowledge of Action Against Hunger:

  • Not essential

Languages:

  • Arabic, English.

IT:

  • Windows, MS Office. Very good command of Excel

Mobility (national/ international):

  • In-country.

Our remuneration package:

REMUNERATION PACKAGE

  • We offer immediate incorporation to a dynamic international network with the following remuneration package:
  • Salary: from 1873 USD to 2226 USD gross per month according to candidate´s previous experience. Action Against Hunger - Lebanon remuneration system allows a salary progression based on the annual development appraisal.
  • LBP 8,000 daily transportation allowance on working days
  • Social security registration and NSSF family allowance if eligible
  • Complementary health insurance for you and your dependants
  • Work accident insurance
  • Life insurance (after 3 months of contract)
  • School allowance for your children if eligible as per the official decrees (paid each year October)
  • 1.5 days of paid holidays per month
  • Approx. 18 days per year of public holidays
  • Many training opportunities

Contacto: http://ow.ly/b0qK30k3QL4

 

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