ActualidadInfociviliaQuiénes somos

Accounting Officer (Internals Only)

  • Puesto: Accounting Officer (Internals Only)
  • Organización: Acción contra el hambre
  • Fecha límite: 31 de Octubre de 2018
  • Lugar: Líbano, Zahle
  • Método de contacto:
    http://ow.ly/67pn30lZXGE

Descripción:

Duration : 3 Months

You'll contribute to ending world hunger by ...

Responsible and liable for the Safe. Manages all cash transactions, that are validated by Base Administration, ensure that ACF Procurement and Commitment of Expenditure Procedures have been respected. Make payments directly from sub office when required. Respond to additional tasks or changes as identified by the Base Administrator.

Key activities in your role will include

Objective 1: To ensure the appropriate cash management at the base level

Tasks:

Cash Management:

  • Manage the cashbooks in a secure way. (LBP and USD)
  • Give professional advances to all departments following ACF internal procedures and ensure that they are closed within 48h, unless exceptions
  • Make payments, using good payment forms, checking the invoices conformity with internal standards and the presence of the required supporting documents.
  • Make payments directly from sub office when required.
  • Withdraw cash from the bank to ensure having enough cash in the safe.
  • Make the payments to daily workers, beneficiaries of program activities and other suppliers that are paid in cash (or delivering the checks in Zahle, North and West Bekaa, if the person can´t come to the office)
  • Record payments in excel cash books on a daily basis and ensure correct closing of cash balance by end of the day.
  • Record the entries related to cash books in the postback on weekly basis (CBK1USD and CBK1LBP) and submit it to Base Admin by end of each week for verification and posting.
  • Always have the cash count ready for the base admin for surprise cash count.
  • Proceed to cash verifications on a daily basis, and with the signature of the Head of base or Base Admin (depending on availability of head of base) at the end of each week and at the end of the month with signature from Base Administrator.
  • Preparing for end of month cash reconciliation
  • Proper filing of cash books by end of each month according to ACF archiving policy ( need to be updated base on new Agresso system) ( ensure all receipts and invoices are attached to A4 papers for scanning purposes, translation of documents, paid stamp, etc)
  • Inform the Base Administrator when the cash balance is low in order to withdraw money.
  • Making copies on monthly basis of all invoices that include VAT and NRT and organizing them in separate box files.
  • Upload required closing documents to No Hunger Forum at end of each month

Bank Management

  • Prepare the BLF books (USD and LBP) and recording the transactions to postback on weekly basis and submit it to Base Admin for verification and posting to Agresso.
  • Prepare BLF Reconciliations at end of each month.

Accounting

  • In case of absence of the other Accounting Officer, support on the Bank books uploading in Agresso under the Base
  • Admin supervision.

Compliance:

  • Before any payments, ensure that ACF Procurement and Commitment of Expenditure Procedures have been respected and report to the Base Administrator any discrepancies or non-respect of the procedures
  • Verify that all invoices meet internal standards of invoicing (date, Supplier, name, address, contact details, quantity, specification, per unit and total price of items, signature and stamp of supplier, should be legible if hand written, translation into English) before payment and inform the Base Admin in case of any discrepancies
  • Verify, with the Logistics Department and other authorized purchasers, that the Supplier Purchase Orders are properly filled in with correct budget codes (mentioned in the Procurement Requests) and Purchase Dossier File number, and that they are properly recorded and followed up until payment. Inform the Logistics Department of data required on the invoices.
  • Inform the Base Administrator if some expenditures are ineligible or suspicious.
  • Support in the preparation of internal and external audits: preparing/organize the supporting documents
  • Reply to coordination requests (preventive controls, VAT and NRT submission)
  • Participate with Base Admin in monthly FMT meetings, taking minutes of meetings if requested).

Objective 2: To ensure the appropriate archiving of all supporting documents:

Tasks:

  • Keep all supporting documents (invoice+receipt+voucher+SPO/PR or DW/travel/training request)organized by book/month and secured at all time .
  • Report to the Base Administrator any missing or incomplete documents.

Objective 3: Security:

Tasks:

  • Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
  • Communicate to the security managers of the working location any security related information or noncompliance with the security plan.
  • Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 4: Support all humanitarian activities of ACF:

Tasks:

  • Support the emergency interventions of ACF, as per the employee´s competences.
  • Support any activity that helps reaching ACF humanitarian goals, as per the employee´s abilities.

Do you meet the profile required criteria ?

Academic Background

  • Accountant / administration diploma or related and professional experience

Previous experience needed:

  • At least 2 years experience in administration or Finance , preferably in an NGO Setting

Personal requirements:

  • Professionalism Good organization Sense of confidentiality Computer skills

Languages Skills:

  • Fluency in English and Arabic, French an asset

Computer Skills :

  • Windows domain, Microsoft Office, Compulsory expertise in Excel, accounting programs is a plus

Mobility (national & international)

  • No

Our remuneration package:

REMUNERATION PACKAGE

We offer immediate incorporation to a dynamic international network with the following remuneration package:

  • Based in: Zahle
  • Area: Finance
  • Formal work contract: 3 Months
  • Salary: from 1453 USD to 1720 USD gross per month according to candidate´s previous experience (according to standard list of Action Against Hunger - Spain). Action Against Hunger - Spain remuneration system allows a salary progression based on the annual development appraisal.
  • Action Against Hunger - Spain remuneration system allows a salary progression based on the annual development appraisal.
  • LBP 8,000 daily transportation allowance on working days
  • Social security registration and NSSF family allowance if eligible
  • Complementary health insurance for you and your dependents
  • Work accident insurance
  • Life insurance (after 3 months of contract)
  • School allowance for your children if eligible as per the official decrees (paid each year October)
  • 1.5 days of paid holidays per month
  • Approx. 18 days per year of public holidays
  • Many training opportunities

Contacto

Volver arriba


Sector3, Información y Servicios para el Tercer Sector © 2018 | Política de Privacidad | Aviso Legal y condiciones de uso | Política de Cookies

Valid XHTML 1.0 Strict ¡CSS Válido! Accesibilidad nivel 3

Este sitio utiliza cookies para mejorar la experiencia de navegación. Al navegar por el sitio da su consentimiento para el uso de estas cookies según nuestra política de Cookies | Aceptar | Saber más