ActualidadInfociviliaQuiénes somos

Base Administrator - Iligan

  • Puesto: Base Administrator - Iligan
  • Organización: Acción contra el Hambre
  • Fecha límite: 30 de Abril de 2019
  • Lugar: Filipinas, Lligan
  • Método de contacto:


Duración : 9 Months

Fecha de inicio : Inmediatamente

Contribuirás a acabar con el hambre en el mundo por ...

Ensuring sound accounting, admin, and financial management according to the procedures defined for the mission and within the Action Against Hunger admin and financial management framework. The post-holder will ensure that Action Against Hunger Administrative and Financial Procedures are put into operation efficiently within Iligan Base.

Las principales actividades que desempeñaras son las siguientes:

Objective 1: To lead the financial management of the base

  • At the request of the Admin Coordinator, working on the annual budget and proposals, provide the Finance Department with information relevant to the structural costs of the base
  • Analysing the consistency of cash forecast with the Budget Follow Up and keeping the Finance Department and Program Managers informed
  • In accordance with the structure of the financing plan, taking part in the process of allocating costs to certain donor contracts
  • Participating in the preparation of reports to funding bodies and in audits
  • Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keeping the Admin Coordinator and Head of Base informed

Objective 2: To ensure an appropriate bank management in the base

  • To be in charge for all the bank accounts in Iligan base.
  • To supervise update bank book on daily basis according to each transaction.
  • Since AAH is using internet banking system, therefore it is necessary to make sure that for each transaction we have enough support documents in place.
  • To implement and respect the AAH authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
  • To make the necessary exchange and other bank operations, such as bank reconciliations.
  • To prepare the monthly treasury sheet, for each currency.
  • Responsible for collating forecast of expenditures of the mission
  • To seek the approval to purchase or acquire assets more expensive than the amount authorized for the base.
  • To ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate request, if necessary, with other bases for unresolved fund issues.
  • To be in charge to keep trace of any communicated documents with bank and keep a copy of said documents in separate folder.
  • To validate any check payments and check vouchers prior to issuing a check

Objective 3: To ensure an appropriate cash management in the base

  • To manage the cash books and cash boxes (PHP, USD and Euro), on a daily basis, on computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances.
  • To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the CD or HoB and the Logistics department.
  • To implement and respect the AAH authorization expenses procedure, requiring the authorization from the CD or HoB in all payment transactions and supporting documentation.

Objective 4: Accountancy and budget management

  • To follow up the monthly expenditures of the base in coordination with Logistics Department, according to this monthly budget given at the beginning of the month (= validated forecast of expenditures).
  • To check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in Iligan base.
  • To give the appropriate codification on all the invoices (budget lines, accounting codes).
  • To follow up with base administrator about kind contributions with partners and beneficiaries and report to Admin coordinator.
  • To make sure that for kind contribution AAH has justified support documents.
  • To do field visits in case of need.
  • Check partners report and vouchers, making sure that reports coincide with Aggresso and are in line with signed contract.

Esta descripción encaja contigo?

  • Bachelors Degree in Accountancy, Commerce, Finance/Business Management or Administration or related area.
  • Knowledge of Admin procedures is compulsory and as well as expertise in accounting and finance.
  • At least 3 years of experience on a similar role in development or humanitarian projects implemented by national/international NGOs/UN bodies/ Government.
  • Good knowledge of Office package (Excel) and accounting software (AGGRESSO)

Nuestro paquete retributivo:

  • Compensation: based on Action Against Hunger grid and candidate's previous experience
  • Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
  • Project-based Employment


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