ActualidadInfociviliaQuiénes somos

Chief Accountant - Manila

  • Puesto: Chief Accountant - Manila
  • Organización: Acción contra el Hambre
  • Fecha límite: 31 de Mayo de 2019
  • Lugar: Filipinas, Manila
  • Método de contacto:
    http://ow.ly/ykJM30nWxVf

Descripción:

Duration : 31 December 2019

You'll contribute to ending world hunger by ...

  • Manage accounting operations in AGRESSO accountancy ensuring accurate financial data and lead timely submission of monthly and annual accountancy closure for the whole mission. Checking the bases and capital accounting, reallocations, analytical change, matching (AGRESSO).
  • Guarantee a timely payments for payroll and properly record in accounting system (AGRESSO). Make a proper charging of Z5 transactions (EDMA) and timely accruals of expat and local staff salaries.
  • Guarantee a timely cash and bank payments after the reception and verification of all related supporting documents.
  • Support in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
  • Organize legal protection for the delegation and ensure that local taxation law requirements are fully complied with. Ensure timely submission of financial reports to local Government Agencies and ensuring they are complete, accurate and produced on a timely basis to ensure adequate review, approval and submission.

Key activities in your role will include

Objective 1: Personnel management / team management

Tasks

  • Support the members of admin and finance team in the follow up and implementation of current accounting regulations and ensure all admin staff adhere to organization procedures (Cash management Policy).
  • Participate in regular meetings with the teams and within the delegation.
  • Periodically evaluate the staff under his/her direct responsibility and pass on the evaluations and recommendations to his/her manager.
  • Draw up the work schedule for the Admin team.
  • Comply with the local directives and rules in force as regards to HR management.
  • Provide accounting support to different bases, when the need arises.

Objective 2: Budget management

Tasks

  • Provide all necessary information to the Admin/Finance Coordinator for the preparation of Budget versus Actuals (follow up or BvA) and forecast reports.

Objective 3: Administration and contract management

Tasks

  • Ensure that local taxation law requirements are fully complied with. In collaboration with the Admin/Finance Coordinator.
  • Make sure the formalities required by the local authorities are followed in all official documents in collaboration with the Admin/Finance Coordinator
  • Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities.
  • Guarantee payment payroll process, and the tracking of monthly consumptions.

Objective 4: Financial management(cash/accounting)

Tasks

  • Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures.
  • Ensure that all accounting data are appropriately encoded to AGRESSO;
  • Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations.
  • Maintain up-to-date and accurate accounting system ensuring the daily data entry in AGRESSO cash books.
  • In collaboration with the Admin/Finance Coordinator maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly archived for a minimum of 10 years.
  • Support the Admin/Finance Coordinator to manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing.
  • In collaboration with the Admin/Finance Coordinator and the Logistic Coordinator, ensure the payment of all suppliers and service providers within the due deadlines in compliance with the signed agreement.
  • Collaborate with the Admin/Finance Coordinator to develop monthly cash flow forecast.
  • Ensure all staff salaries including expatriates salaries are properly charged to appropriate projects as per cost coverage plan.
  • Make a proper charging of Z5 transactions (EDMA).
  • Control a preparation all advance payments in collaboration with the Admin/Finance Coordinator and ensure their correct registration in the accounting system and in time liquidation as per Cash Management Policy.
  • Check the cash requests submitted by the field offices and process them after the approval of the relevant managers.
  • Control a managing the Capital office cash box and perform daily check. Perform the weekly checks together with the Admin/Finance Coordinator. Be prepared for a monthly random check of cash box by the Country Director or by another member of the senior staff.

Objective 5: Internal/external control systems

Tasks

  • Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.
  • Support the Admin/Finance Coordinator in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
  • Ensure the availability of cash resources as well as the security of the storage places for funds.
  • Monitor the safety envelope system (if existing) in the Capital office.
  • Ensure the compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect ACF Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy and Whistle Blowing Policy. Report any breach observed in the framework of this policies during his/her professional activities both as regards the proven or suspected offence and preventive breach.

Objective 6: Reporting

Tasks

  • Ensure a timely full accounting monthly closure and annual closure.
  • Submit the weekly postback of bank and cash books to AGRESSO accounting system.

Do you meet the profile required criteria?

Training:

  • Bachelor of Science in Accountancy or any related field.

Technical specific knowledge:

  • Knowledge of Admin procedures, accounting and finance.

Previous experience (years):

  • Experience of at least 1 year in a similar position

Humanitarian sector knowledge:

  • Preferably previous working experience in NGO

Organization knowledge:

  • Highly desirable

Languages:

  • Fluent spoken and written English and Filipino

IT systems:

  • Computer skills in MS-Office (Word, Excel, PowerPoint and internet)
  • Good knowledge accounting software (AGRESSO)

Mobility (national/ international)

  • National (visit of Bases if required)

Commitment to Gender Equality

  • Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:

  • Compensation based on Action Against Hunger salary grid and candidate's previous experience
  • Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
  • Project-based employment

Contacto

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