ActualidadInfociviliaQuiénes somos

Localisation & Emergency Programme Manager

  • Puesto: Localisation & Emergency Programme Manager
  • Organización: Acción contra el Hambre
  • Fecha límite: 31 de Marzo de 2020
  • Lugar: Madrid. España
  • Método de contacto:
    http://ow.ly/Efjp30qmbzU

Descripción:

Duration : 24 meses

Start date : ASAP

You'll contribute to ending world hunger by ...

The Localisation & Emergency Programme Manager is member of the Emergency Pool, sitting within the Operations Department.

OPERATIONS DEPARTMENT? MANDATE:

Improve access in conflict-affected countries to allow adequate provision of services to beneficiaries, through proper management and risk control.

More effective interventions, fostering adaptation to local context and in line with the international strategy.

Long-lasting and effective solutions to the fight against hunger.

EMERGENCY POOL?S MANDATE:

  • Emergency Response in slow and rapid onset situations.
  • Support the design of Emergency response proposals for national, international, public and private donors.
  • Disaster Preparedness (design and implementation of preparedness & response plans) including the lead of the localisation strategy.
  • Analysis and Exploration of new countries and contexts of intervention.
  • Tool and technical development and training for Emergency response.
  • Technical support to country offices according to specific and ad-hoc Terms of Reference.

POSITIVE GENERAL OBJETIVE

The Localisation & Emergency Programme Manager will be in charge of finalizing the design ACH's Emergency Pool Localisation Strategy as well as: (i) its socialization within ACF Spain and ACF International Network (ACFIN), (ii) mapping potential localization donors and drafting funding proposals for strategic donors under the guidance of the Head or Deputy Head in order to complete the required funding, and (iii) implementation of the ACH'3s Emergency Pool Localisation Strategy in coordination with desks, country offices and our partners. He/she will travel to the field regularly to conduct the first responders? training for ACH?s implementing partners in emergencies.

He/she will also oversee the overall management of the AECID Emergency Programme (Convenio) being implemented by ACH between 2019-2021; ensuring a proper achievement of the programme?s targets and key indicators and seeking additional funding opportunities in order to strengthen the available surge capacity for ACH Emergency Responses.

He/she will review, update, innovate and simplify the Emergency Preparedness and Response Plan Methodology for ACH's Emergency Pool.

He/she will support the Emergency Pool's desk and deputy in the digitalization process of the Emergency Pool's tools, developing PowerBI dashboards, keeping the databases up to date regularly and producing informational reports on a regular basis.

Reporting to the Head and/or Deputy Head of the Emergency Pool at HQ level and to the Country Director and/or Deputy Country Director at field level as appropriate.

 Key activities in your role will include

Objective 1: FINALIZATION AND ROLL-OUT OF EMERGENCY POOL?S LOCALISATION STRATEGY

Tasks: LOCALISATION STRATEGY DESIGN

In coordination with the Head and Deputy Head of the Emergency Pool finalize the draft strategy paper on localisation for the Emergency Pool.

Tasks: LOCALISATION TRAINING MATERIALS DEFINITION

Follow-up the consultancy contract for the development of the First Responders training materials, compiling the inputs of all concerned departments and focal points, liaising with the training department and validating the final contents for the training in regular and on-line training modalities.

Ensure the proper finalization of the localisation training consultancy contract, traveling with the team that will be conducting the first field pilot and making sure all the inputs are gathered and reflected on the materials.

Make sure that the final advocacy training module is adapted to the training package format and included.

Tasks: LOCALISATION TRAINING NEEDS ASSESSMENTS

Liaise with the EU Aid Volunteers focal points and missions in case there is a need to involve deployed EUAV in the roll-out of the localisation strategy.

Liaise with geographical desks and country directors to conduct the identification, training needs assessment and diagnosis of the potential localisation partners training needs.

Tasks: LOCALISATION TRAINING IMPLEMENTATION

Plan, organize and carry out field trainings in close coordination with geographical desks and country directors. Coordinate the pool of HQ training focal points to conduct field localisation trainings in case further support is required.

Tasks: LOCALISATION STRATEGY SOCIALIZATION

Socialize the Emergency Pool's Localisation Strategy within ACF Spain and ACF International Network (ACFIN).

Map donors, identify funding opportunities, write proposals and concept notes for strategic donors under the supervision of the Head and/or Deputy Head in order to complete the required funding to fully implement the localisation strategy.

Objective 2: AECID EMERGENCY PROGRAMME (CONVENIO) MANAGEMENT

Tasks: EMERGENCY ACTIVATION MANAGEMENT

Act as Focal Point for AECID's Emergency Response Request.

Validate the overall suitability and technical design of the received Response Requests.

Liaise and follow-up with the missions? focal points, geographical desks and MP2 the amendment and improvement requirements for the Response Requests.

Liaise with Emergency Pool Fin-Admin Coordination to validate the Response Request budgets.

Tasks: ACH - EMERGENCY DONOR (AECID) COMMUNICATION

Submit to the donor (AECID) the validated response requests.

Act as focal point in exchanges with the donor for specific response requests.

Concentrate all communication and exchanges from and with the donor and linked to specific response requests and/or the overall management of the programme.

Make sure of translating the request documents into Spanish before submitting them through the digital registry.

Act as focal point to ensure official validated document submissions through the digital registry interface.

Assist the Emergency Pool's Head in the preparation of the documentation for the AECID's annual follow-up meetings.

Tasks: AECID PROGRAMME CYCLE MANAGEMENT

Responsible of ensuring the compliance with AECID's Emergency guidelines.

Responsible for the overall overview of the implementation and management of the programme towards the donor ensuring accountability at every stage.

Set up an emergency response request calendar and update the Reporting Follow-up.

Monitoring and follow-up of the implementation of the Emergency response with the field office in order to anticipate needs for NCE or other issues.

Send regular reminders to the implementing missions of the deadlines for emergency responses final reports.

Lead and coordinate the process of validating the final reports (technical and financial), means of verification and annexes in close coordination with the Emergency Pool Fin-Admin Coordinator.

Make sure of translating the final report documents (tech, fin, means of verification and annexes) documents into Spanish before submitting them through the digital registry

Act as focal point to ensure the submissions of the final reports dossier through the digital registry interface.

Monitoring and follow-up of ACH's Emergency Programme indicators.

Support the Emergency Pool Fin-Admin Coordinator with the annual audit of the AECID Emergency Programme.

Write any report internal or external required by ACH or AECID related to the AECID Emergency Programme.

Tasks: AECID PROGRAMME ARCHIVING AND IT TOOL UPDATE

Keep up to date all current and future institutional IT tools and platforms (GESPRA, NHF, internal tools and dashboards, etc.) where information related to the AECID Emergency Programme (Convenio) is required.

Create the Emergency Contracts in GESPRA and keep always updated with accurate information.

Objective 3: EMERGENCY PREPAREDNESS MAINSTREAMING

Tasks: Emergency Preparedness Models and Tools Update

Review the current model and theoretical framework for ACH's Emergency Preparedness and Response Plan (EPRP).

Launch an organizational consultation to compile inputs with regards of lessons learned and areas of improvement of the EPRP.

Conduct a market study on available alternatives in terms of models, theoretical frameworks and digital platforms for EPRP (i.e. ALERT platform).

Assesses, validate and define a new model and framework for ACH's Emergency Preparedness and Response Plan.

Launch the new updated EPRP Model and Framework.

Support the Emergency Pool's Emergency Preparedness initiatives (monitor and liaise with missions, update the follow-up tool for missions EPR Plans, conduct EPRP trainings on the field missions, follow-up the available funds and resources in AECID Convenio for EPRP, etc.).

Conduct lessons learned and capitalize ACH's Experience in Emergency Preparedness.

Objective 4: HQ SUPPORT TO THE EMERGENCY POOL

Tasks: Facilitate the Digitalization Process of the Emergency Pool?s Tools

Finalize the Emergency Pool Digitalization Project document and specification.

Validate the digitalization project with the Head, Deputy Head of the Emergency Pool and IT department.

Lead and oversee the implementation of the project (procurement of IT services, following up the development process, etc.).

Support the Emergency Pool's desk and deputy developing PowerBI dashboards, keeping the databases up to date regularly and producing informational reports on a regular basis.

Act as Emergency Pool's IT focal point for NHF, VTR and dropbox organization and data

Tasks: Provide HQ Support to deployed pool members

Act as Emergency Pool's focal point in HQ to ensure support is provided timely and accurately to those pool members deployed in the field.

Tasks: Provide Support to Head and Deputy Head of the Emergency Pool

Provide any additional and unexpected support to the Head and Deputy Head of the Emergency Pool in the overall management and coordination of the different lines of action.

Do you meet the profile required criteria?

University Degree ideally related to humanitarian or management fields.

A valid HEAT training or similar would be desirable.

Sound and proven experience in dealing and managing implementing partners in humanitarian settings.

Humanitarian multi-year programme management experience.

Experience in training processes and/or in capacity building facilitation.

High-level skills and previous experience in internal and external negotiation at different levels (HQ, field level, partner level).

Strong understanding of the humanitarian emergency operational context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management.

Experience in Emergency Preparedness and Localisation Agenda.

Minimum 3 years of previous field experience working with partners and implementing through a localised partners approach ? ESSENTIAL.

Minimum 2 years of previous experience managing AECID Convenios (Multiyear programmes)  ESSENTIAL.

Mixed field and HQ level experience is an ASSET.

Experience with AECID, Programme Management and design, PCM, proposal design and consortium building, budgeting and reports to donors and other stakeholders? ESSENTIAL

Experience in training/capacity building experience  ESSENTIAL

Experience in Programme Management at HQ leve ESSENTIAL

Conflict resolution and problem-solving experience ESSENTIAL

Knowledge and experience in Acción Contra el Hambre procedures is an ASSET

Spanish  COMPULSORY working language, spoken, read and written

English - COMPULSORY working language, spoken, read and written

French - COMPULSORY working language, spoken, read and written

Arabic  is an ASSET

Computer (office), data management (ODK, KOBO), data analysis (SPSS, PowerBI) and internet use skills

*Even though this position is part of the emergency pool, this is a HQ level position with limited exposure to field missions

Up to 30% travel per year for rolling out the localisation strategy in coordination with ACF Spain's missions and direct facilitation of partners first responder training.

Our remuneration package:

Incorporation in a multicultural, professional and innovative organization and the opportunity to participate in projects of high social impact.

Professional career adapted to the candidate where talent and motivation are recognized.

Continuous training on technical abilities and soft competencies.

Contract: 2 years.

Competitive salary between 26.465 a 28.640 euros gross per year.

Meal vouchers.

Access to flexible compensation plans (medical insurance, transportation, kindergarten vouchers).

Conciliation between personal and work life, with flexible schedules, intensive working, working from home.

25 working days of paid leave per year.

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